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JOB SUMMARY

 

The Payroll Specialist II, provides accurate and timely input of hours and earnings for union employees.  Performs duties to include:  auditing timekeeping records for compliance, maintaining time and attendance records and providing excellent customer service.  Serves as the first point of contact for field resources. Ensures adherence to all Federal and State laws and regulations.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Prior payroll experience - calculating payroll or multiple payrolls weekly
  2. Administer accurate vacation accruals and payments
  3. Research and manual calculation of vacation accruals
  4. Able to calculate retro payments and adjustments
  5. Cross trained in other areas of production payroll
  6. Administer deduction payments and reporting
  7. Knowledge of multiple union agreements
  8. Ability to create general ledger updates
  9. Able to create reporting in Kronos
  10. Establish and maintain strong relationships with FMLA, HR, HWP and field operations support staff
  11. Maintain accurate and timely records for audit and controls
  12. Maintain knowledge of various union contracts and any contract changes regarding payroll
  13. Work closely with other Payroll Specialists to assist with various payroll duties
  14. Follow all procedures and controls set up by department to ensure Sarbanes-Oxley compliance
  15. Perform special projects and reports as assigned

COMPETENCIES

  1. Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
  2. Building Trusting Relationships - Using appropriate interpersonal styles to establish effective relationships with customers and internal partners; interacting with others in a way that promotes openness and trust and gives them confidence in one’s intentions.
  3. Collaborating - Working cooperatively with others to help a team or work group achieve its goals.
  4. Communication - Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that help them understand and retain the message; listening actively to others.
  5. Continuous Learning - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
  6. Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
  7. Work Standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.



MINIMUM REQUIREMENTS

  1. Minimum two (2) years payroll experience
  2. High school diploma or equivalent
  3. Proficiency in Microsoft Office with exceptional Excel skills
  4. Demonstrate organizational skills including ability to prioritize work load
  5. Effective communication and customer service skills
  6. Ability to maintain information in appropriate channels with specific attention to confidentially
  7. Demonstrate attention to detail with excellent time management skills
  8. Display critical logic, reasoning and problem-solving skills
  9. Ability and desire to work in a fast-paced/high volume environment with regular and inflexible deadlines. 

PREFERRED QUALIFICATIONS

  1. Payroll experience in trucking or distribution industries
  2. Previous usage of Kronos, Oracle and PeopleSoft applications
  3. Fundamental Payroll Certification (FPC) is preferred
  4. Worked as a Team player in prior jobs
  5. Experience with large number of employees in multi-state environment

WORKING CONDITIONS

 

This job operates in a professional office environment indoors. Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

 

PHYSICAL DEMANDS

 

The position requires the ability to spend long hours sitting or standing while using office equipment and computers. Ability to perform repetitive tasks such as typing and keying. Occasional lifting, pushing/pulling, carrying 10 lbs of supplies and materials is required.


YRC Worldwide, along with all subsidiary companies, are an Equal Opportunity/Affirmative Action Employer

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