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Finance Specialist I (IT)

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Accounting & Finance
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JOB SUMMARY

 

The Finance Specialist is responsible for assisting the Manager – IT Finance with varying financial processes. Team duties include processing purchase orders and invoices, communicating with vendors, as well as other clerical and administrative activities specific to the finance function. Check documents for accuracy and completeness, maintaining files, collecting data and preparing periodic standardized reports. Work is performed under immediate supervision. Specific areas of knowledge include accounting, communications, software asset management; accounts payable and contracts.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Collects and maintains accurate information in company databases to address budgeting, compliance & inventory, contracts and costs.
  2. Work with vendors to secure accurate and timely quotes and invoices.
  3. Create and process purchase orders.
  4. Validate and process invoices with proper documentation and approvals.
  5. Provides support and documentation during audits.
  6. Work with management to meet compliance standards on contracts.
  7. Answer internal and vendor questions
  8. Research and determine resolutions to invoice issues.  
  9. Identify system errors and review work procedures for improvement.
  10. Ad-hoc reports and documentation to support the multifaceted IT Finance team.

 

COMPETENCIES

  1. Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
  2. Building Trusting Relationships - Using appropriate interpersonal styles to establish effective relationships with customers and internal partners; interacting with others in a way that promotes openness and trust and gives them confidence in one’s intentions.
  3. Collaborating - Working cooperatively with others to help a team or work group achieve its goals.
  4. Communication - Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message; listening actively to others.
  5. Continuous Learning - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
  6. Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
  7. Work Standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

 


MINIMUM REQUIREMENTS

  1. High school diploma or equivalent.
  2. 0-2 years related experience.
  3. Effective verbal, written, and interpersonal communication skills.
  4. Experience using MS Office applications (Word, Outlook, and Excel).
  5. Experience navigating and maintaining database systems.

 

PREFERRED QUALIFICATIONS

  1. Two (2) years of experience in the transportation industry or Finance.
  2. Bachelor’s degree or equivalent educational background or work experience.

 

WORKING CONDITIONS

 

This job operates in a professional office environment indoors. Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

 

PHYSICAL DEMANDS

 

The position requires the ability to spend long hours sitting or standing while using office equipment and computers. Ability to perform repetitive tasks such as typing and keying. Occasional lifting, pushing/pulling, carrying of 10 lbs of supplies and materials is required.



YRC Worldwide is an Equal Opportunity/Affirmative Action Employer
Minorities/Females/Persons with Disabilities/Protected Veterans

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